Privacy Policy

Privacy Notice – Data Protection Act 1998

We (John Hanson Community School) are the data controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school, Hampshire County Council and the Learning Records Service. We hold this personal data and use/share it to:

  • Support your child(ren)’s teaching and learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care;
  • Contribute to improving your child(ren)’s health and reducing inequalities
  • Statistical forecasting and planning; and
  • Assess how well your school is doing.

This information includes your contact details, national curriculum assessment results, attendance information, modes of travel and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.

We will not give information about you to anyone outside the school without your consent unless the law allows us to.

We are required by law to pass some information about you to the Local Authority and the Department for Education (DfE).

CCTV images are recorded to ensure the safety of the site and its users, and are shared with the police as required.

We also have local arrangements in place where the school exchanges information with the school nurse and the extended schools providers.

If you want to see a copy of the information about you that we hold and/or share, please contact Karen Page, Business Manager.

If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:

For Hampshire County Council:

The County Council has their own privacy notice, which can be accessed via the following link:

To see how your information is used by the LA:

and for the DfE:

If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:

Data Protection Team

Children’s Services

Elizabeth II Court (North)

The Castle


SO23 8UQ


Telephone:         01962 845320

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street


Telephone:         0370 000 2288

In addition for Secondary Schools

Once you are aged 13 or over, we are required by law to pass on certain information to the providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide the name and address of you and your parents (and your date of birth) and any further information relevant to the support services’ role.

However, until you are aged 16 or older, your parent(s) can ask that no information beyond your name, address and date of birth (and their name and address) be passed on to the youth services provider. This right transfers to you on your 16th birthday. Please inform Karen Page, Business Manager, if you or your parents wish to opt-out of this arrangement.

For more information about young peoples’ services, please go to the National Careers Service page at For more information about the Youth Support Services in Hampshire please go to .